Personal data that is submitted to VFF Pension, or that we receive in connection with signing of an insurance agreement or in connection with an insurance agreement, will be processed by VFF Pension and by companies with which we cooperate or which we hire. This is necessary so we can fulfil our obligations as per the insurance agreement, so we can contact you, and so that we can in all other respects meet our obligations as insurance providers.
Personal data may also be used for analysis and statistics purposes.
General Data Protection Regulation
The General Data Protection Regulation aims to shield the individual’s personal integrity when personal data is handled (for instance when it is obtained, processed, stored or passed on). The Regulation means a stronger protection of your personal data and gives the insured party certain rights and it imposes certain obligations on us as insurance providers.
Personal data officer
Responsibility for ensuring that any personal data about you is handled in accordance with relevant legislation rests with:
VFF Pension Tjänstepensionsförening, org. no. 816400-4056.
405 08 Gothenburg, Sweden
Phone: +46 31 66 12 10
Information that VFF Pension obtain
We obtain information primarily from your employer, but also from you. We also obtain information from other sources, such as the Swedish Civil Registration Authority for up-to-date addresses.
Information that VFF Pension provide
We provide information about your insurance policies to minPension (where you can see your entire pension and make pension forecasts) and if you are employed by AB Volvo, Volvo Cars, VFF Pension or GKN, to each respective employer’s HR portal. We submit income statements to the Swedish Tax Authority relating to pensions that we have paid and your insurance transfers, if any. Upon request we also provide information to insurance intermediares, to brokers in possession of a power of attorney, to registered proxies, to legally appointed trustees and also to the Swedish Enforcement Agency, the Swedish Insurance Institute and the Social Insurance Institution in Finland. In addition, VFF Pension submits personal data to contractors/data protection officers hired by VFF Pension and who in their mission need them.
Data retention time
Personal data is retained for ten years after the final payment to the insured/beneficiary as per the insurance agreement, or for a longer time if this is necessary in order to deal with a claim submitted for insurance compensation.
Information that we send to you about your insurances
As the policyholder/recipient, you will receive information in the form of annual pension notices and if you have one or more insurance policies currently being paid out, you will also receive income statements. This information is provided via your personal page on VFF Pension’s website. If you want this information via snail-mail, please contact us by phone or email. In addition, you will receive a letter from us in connection with the payment of your pension.
Information to which you have access
Using your BankID, you can go to the VFF Pension website and log in to your personal page. It contains information about your insurance policies and your contact details, as well as pension notices, income statements and so on.
Information at your request
The General Data Protection Regulation gives you the right to know what information we handle about you and the way it is used. You may therefore request – and obtain free of charge – a register record that you will usually receive within one month of submitting your request.
Amendments, erasure and supplements to information
If you feel that any information in our register is incorrect or that the information is too detailed or incomplete, you have the right to demand that we amend the relevant detail(s). In such a case, contact us and we will investigate what should apply so that any errors can be corrected.
If you have any questions about how your personal data is handled by VFF Pension please don’t hesitate to contact us or our Data Protection Officer. In our Personal Data Policy you can read more about what personal data we collect, why we do it and how it is used, stored and protected. You can find the Personal Data Policy under Forms and documents. If you want to know more about the Swedish Authority for Privacy Protection; see imy.se.
If you would like information about how we process your personal data and you have a role other than insured, for example board member, job seeker or contact person, please contact us via email or telephone.
If you are dissatisfied with the way VFF Pension handles your personal data, or if you feel we are treating your information in an inappropriate way, please contact us so we can work out any misunderstandings.
You can also contact VFF Pension’s Data Protection Officer; see contact details below.
You also have the right to submit complaints to the Swedish Authority for Privacy Protection, imy.se, phone +46 (0)8-657 61 00.
Data protection officer
The VFF Pension Data Protection Officer’s responsibilities include helping the Association to ensure that our handling of personal data takes place in strict accordance with applicable legislation. If you do not find the information you are looking for or if you have other questions about how your personal data is handled, please contact our Data Protection Officer. You can also contact the Data Protection Officer to request a register record and/or to request amendments, among other things. See below for contact details.
Contact details Data Protection Officer
Request for register records, amendments etc.:
VFF Pension, Data Protection Officer
405 08 Gothenburg